Company: Pergola UAE Aluminum SPS LLC
Location: Dubai, Umm Al Quwain (UAQ), United Arab Emirates
Employment Type: Full-Time
Department: Human Resources
Reports To: HR Manager

UAE FRESHERS WITH RELEVANT OVERSEAS HR EXPERIENCE ARE WELCOME TO APPLY!

About the Company

Established in 1999, Pergola UAE Aluminum SPS LLC specializes in aluminum, steel, and glass architectural solutions, including pergolas, canopies, façades, glass structures, and other customized construction works.

We are seeking a highly organized, detail-oriented, and proactive HR Officer to manage our end-to-end recruitment activities and personnel administration processes.

The ideal candidate has practical experience in structured recruitment, workforce coordination, employee documentation, HR systems, and personnel administration.

Candidates who are new to the UAE job market but possess substantial and relevant HR experience in their home country are strongly encouraged to apply.

Key Responsibilities

1. Talent Acquisition & Workforce Planning

• Coordinate with department heads to consolidate manpower requirements, monitor vacancies, and support workforce planning.
• Administer manpower requisitions, verify approved staffing requirements, and maintain recruitment schedules and vacancy trackers.
• Conduct job analysis and prepare job descriptions, competency requirements, and structured recruitment scorecards.
• Develop and implement recruitment sourcing activities through job portals, professional networks, employee referrals, and recruitment agencies.
• Prepare and publish job advertisements, maintain applicant databases, and manage candidate communications.
• Screen and evaluate CVs against established qualifications, competencies, and eligibility criteria.
• Conduct initial screening and structured career history interviews, documenting findings through standardized assessment forms.
• Coordinate technical interviews, practical assessments, employment verification, and reference checks.
• Consolidate interview evaluations, prepare candidate comparison reports, and facilitate final selection approvals.
• Prepare employment offers, coordinate candidate acceptance, and complete recruitment-to-onboarding handovers.
• Monitor recruitment KPIs, including time-to-fill, sourcing effectiveness, offer acceptance, and recruitment progress.

2. Personnel Administration & Employment Documentation

• Administer pre-joining requirements and coordinate employee onboarding, including employment documents, acknowledgements, company assets, uniforms, and other joining arrangements.
• Prepare employment contracts, authorized amendments, and related documentation in accordance with approved employment terms.
• Coordinate with the PRO regarding work permits, employment visas, renewals, and other government documentation requirements.
• Create, maintain, and update employee master records, personnel files, and HR information systems.
• Prepare employment certificates, salary certificates, experience letters, NOCs, and other authorized employee correspondence.
• Process approved employee movements, including promotions, transfers, designation changes, and employment record amendments.
• Coordinate medical insurance enrollment, employee benefit registrations, and related administrative updates.
• Maintain employment-document expiry trackers and coordinate timely renewals.
• Administer employee separation documentation, clearance requirements, and offboarding records.
• Ensure accuracy, completeness, confidentiality, and proper retention of employee information.

3. HR Compliance, Reporting & Process Improvement

• Maintain HR documentation registers, organizational records, job description master lists, and approved policy acknowledgements.
• Support the implementation and maintenance of HR process manuals, procedures, work instructions, and controlled forms.
• Assist in preparing compliance documentation and supporting evidence for internal audits and employment-related inspections.
• Maintain accurate HRIS data and support the improvement and digitalization of HR administrative processes.
• Prepare recruitment, headcount, onboarding, and personnel administration reports for management review.
• Support applicable Emiratisation reporting through accurate workforce and recruitment records.

Qualifications & Requirements

• Bachelor's degree in Human Resources Management, Business Administration, Psychology, or a related discipline.
• Minimum 3 years of relevant HR experience, gained either in the UAE or in the candidate's home country, preferably covering both talent acquisition and personnel administration.
• UAE experience is NOT mandatory. Candidates entering the UAE employment market for the first time are welcome, provided they have substantial practical HR experience outside the UAE.
• Demonstrated experience in end-to-end recruitment, including candidate sourcing, CV screening, interviewing, and selection coordination.
• Practical experience in employee onboarding, employment documentation, personnel records management, and HR administration.
• Working knowledge of UAE Labour Law and MOHRE procedures is an advantage, but candidates without UAE experience must demonstrate willingness and ability to learn local employment regulations.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with HRIS, recruitment tracking systems, and digital employee records.
• Strong English communication skills, both written and verbal.
• Ability to manage multiple vacancies, competing priorities, and administrative deadlines.
• Experience in the construction, engineering, manufacturing, or aluminum/steel/glass industry is an advantage.
• Familiarity with ISO 9001 documentation or structured recruitment methodologies is an advantage.
• Must be willing to work on-site in Umm Al Quwain (UAQ).

Key Competencies

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Professional integrity and confidentiality
• Analytical thinking and sound judgment
• Effective coordination and interpersonal communication
• Proactive problem-solving and follow-through
• Process-oriented mindset and continuous improvement
• Adaptability and willingness to learn UAE HR practices and regulations

How to Apply

Interested and qualified candidates are invited to submit their updated CV to alyssa@pergolauae.com

Email Subject: Application – HR Officer (Talent Acquisition & Personnel Administration)

Only shortlisted candidates will be contacted for the next stage of the recruitment process.

Pay: From AED4,000.00 per month

Ability to commute/relocate:

• Umm al-Quwain: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current notice period, in days?
• What is your current monthly salary in AED? (This is a mandatory field. Please do not leave it blank.)
• What is your expected monthly salary in AED? (This is a mandatory field. Please do not leave it blank.)

Experience:

• Talent Acquisition and Personnel Administration: 3 years (Preferred)

Work Location: In person