\ Gurgaon Biz OPS Executive Administrative Assistant\ (New Delhi)

JOB REQUISITION \"Gurgaon Biz OPS Executive Administrative Assistant\" LOCATION NEW DELHI ADDITIONAL LOCATIONS JOB DESCRIPTION KEY RESPONSIBILITIES The following statements are intended to describe the general nature and level of work being performed. This is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel. Executive & Administrative Support Provide day-to-day administrative support to Managing Directors, including complex diary management across time zones Coordinate and manage meetings, including scheduling, logistics, agenda preparation, and follow-ups Organize virtual meetings (e.g. MS Teams), ensuring all materials and technology are in place Prepare, format, and edit documents, reports, and correspondence Create high-quality PowerPoint presentations and supporting materials Monitor group Executive Assistant Service Centre inbox including prioritization and responses Expense & Travel Management Prepare and submit expense claims accurately and in a timely manner Ensure compliance with company policies and deadlines Support travel coordination where required, including itineraries and bookings Stakeholder Support & Customer Service Act as a professional point of contact for internal and external stakeholders Build strong working relationships with UK Managing Directors and wider teams Provide a high level of customer service, responsiveness, and professionalism Shift Timing: 11:00 am - 8:00 pm REQUIRED QUALIFICATION & SKILLS Previous experience in a similar Executive Assistant / Operations Administration role Proven experience supporting stakeholders remotely across multiple international time zones Solid organizational skills with the ability to manage shifting priorities Excellent communication and stakeholder management skills High attention to detail and discretion with confidential information Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word Experience using MS Teams and Outlook in a virtual environment Strong customer service mindset and proactive approach Experience using AI-powered productivity and scheduling tools. Skilled in leveraging AI for information management and document preparation. Understanding of data privacy and ethical use of AI in the workplace. Education / Certifications Post Graduation Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services. .

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...