Company Description<p> Iinfinitty Media and Technologies Pte Ltd is a Singapore-based technology company specializing in Artificial Intelligence (AI), Cybersecurity, Software Development, Blockchain, SaaS Platforms, Mobile Applications, Digital Media, Animation, Games Development, and emerging technologies. We are looking for a proactive, organized, and detail-oriented individual to support our growing team.</p><p><strong>Role Description</strong> The Admin cum Accountant cum Receptionist will be responsible for overseeing the company's day-to-day administrative operations, basic accounting functions, and front office responsibilities. This role requires excellent organizational skills, professionalism, and the ability to multitask in a fast-paced environment.</p>Key Responsibilities <p><strong>Administration</strong></p><ul><li>Manage daily office administration and operations.</li><li>Coordinate meetings, appointments, and company calendars.</li><li>Prepare letters, reports, presentations, and official documents.</li><li>Maintain physical and digital filing systems.</li><li>Order and manage office supplies and equipment.</li><li>Liaise with vendors, service providers, and government agencies.</li><li>Assist with HR administration, employee records, leave, and onboarding documentation.</li><li>Coordinate travel arrangements, accommodation, and logistics when required.</li></ul><p><strong>Accounting & Finance</strong></p><ul><li>Coordinate with the Company's appointed third-party accounting firm to maintain accurate accounting records.</li><li>Monitor accounts receivable and accounts payable.</li><li>Process staff expense claims and reimbursements.</li><li>Assist in monthly and year-end financial reporting by coordinating with external accountants, auditors, and tax consultants.</li><li>Maintain petty cash and supporting financial documentation.</li><li>Support GST, CPF, ACRA, IRAS, and other statutory compliance requirements where applicable.</li></ul><p><strong>Executive Assistant to Directors</strong></p><ul><li>Provide executive and administrative support to the Directors.</li><li>Manage the Directors' calendars, appointments, meetings, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.</li><li>Handle confidential correspondence and business documents with discretion.</li><li>Follow up on action items and ensure timely completion of tasks assigned by the Directors.</li><li>Assist in preparing proposals, investor presentations, grant applications, business reports, and corporate documentation.</li><li>Liaise with clients, investors, partners, government agencies, and other stakeholders on behalf of the Directors.</li><li>Coordinate company events, exhibitions, conferences, and business networking activities.</li><li>Support project coordination across different departments to ensure smooth execution of business initiatives.</li></ul><p><strong>Reception & Customer Service</strong></p><ul><li>Welcome visitors, clients, and business partners in a professional manner.</li><li>Answer and direct incoming telephone calls and emails.</li><li>Handle incoming and outgoing mail, courier services, and deliveries.</li><li>Coordinate meeting room bookings, refreshments, and visitor arrangements.</li><li>Provide general customer service and administrative support to staff and management.</li></ul>Requirements<ul><li>Diploma or Degree in Business Administration, Accounting, Finance, or a related field.</li><li>Minimum 2 years of relevant working experience.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with accounting software is preferred.</li><li>Strong written and verbal communication skills in English.</li><li>Excellent organizational and time-management skills.</li><li>High level of integrity, professionalism, and attention to detail.</li><li>Ability to work independently and manage multiple priorities.</li></ul>Preferred Skills<ul><li>Knowledge of Singapore accounting practices and statutory requirements.</li><li>Familiarity with ACRA, IRAS, CPF, and MOM procedures.</li><li>Experience supporting SMEs or technology companies.</li><li>Basic HR administration knowledge.</li><li>Experience coordinating events or corporate meetings is an advantage.</li></ul>Personal Attributes<ul><li>Friendly and professional personality.</li><li>Strong interpersonal and communication skills.</li><li>Positive attitude with a willingness to learn.</li><li>Highly organized and dependable.</li><li>Good problem-solving abilities.</li><li>Able to maintain confidentiality and handle sensitive information.</li></ul>What We Offer<ul><li>Opportunity to work with an innovative technology company.</li><li>Exposure to AI, software development, and emerging technologies.</li><li>Career growth and learning opportunities.</li><li>Collaborative and supportive working environment.</li><li>Performance-based career progression.</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>