Accounts Payable & Finance Administrator

  • Job type: Part-time, 4 hours per day, with potential to progress to full-time
  • Working hours: 9:00 AM or 10:00 AM start (IST), 4 hours per day, Monday to Friday
  • Probation: 3 months

About the role

We are looking for a detail-oriented Accounts Payable & Finance Administrator to join our finance team remotely. You will manage day-to-day supplier invoice processing, maintain customer and supplier records in our accounting system, and support month-end tasks. You will work closely with sales, operations and finance colleagues, so you will need to be a strong communicator and a reliable team player who is also comfortable working independently and managing your own workload.

This role starts part-time with a 3-month probationary period. For the right candidate, there is an opportunity to move to a full-time position afterwards.

Key responsibilities

Daily

  • Review the shared finance inbox, filtering out irrelevant emails (advertising, price lists, non-accounts invoices) and prioritising what needs action.
  • Process supplier invoices: match each invoice to its order number and order confirmation, then record it in the supplier invoice sheet with the correct nominal code, currency and value.
  • Follow up on missing information. Email the relevant salesperson when an order confirmation is missing, and the coordinator when an order number is missing.
  • Review imported draft invoices in Xero, attach the invoice files, allocate order numbers, save them and submit them for approval.
  • Create new customer records in Xero.
  • Enter approved team expenses into Xero (received periodically via a WhatsApp group).
  • Update the daily accounts tracker, ClickUp and calendar with completed tasks and activity.

Monthly / as required

  • Create new suppliers in Xero after checking for duplicates, and update the supplier list and ClickUp.
  • Reconcile supplier statements against Xero and request any missing invoices from suppliers.
  • Review the aged creditors report and email suppliers as required.
  • Close completed orders in Xero based on monthly order data.

Requirements

  • Minimum 2 years' experience in accounts payable, bookkeeping or finance administration
  • Strong attention to detail and accuracy in data entry and invoice matching
  • Proficient in Excel or Google Sheets
  • Excellent written English for emailing suppliers and UK-based colleagues
  • Able to work effectively as part of a team, with clear, proactive communication
  • Able to work independently and autonomously, managing your own time and priorities in a remote setting
  • Understanding of nominal codes, multi-currency invoices and supplier statement reconciliation
  • Reliable internet connection and a laptop or desktop computer

Nice to have

  • Experience using Xero (or similar cloud accounting software, such as QuickBooks or Zoho Books)
  • Experience with ClickUp or similar task-management tools
  • Experience working with UK or international suppliers
  • Degree or diploma in accounting, commerce or finance

What we offer

  • Remote work
  • Fixed morning hours, leaving your afternoons free
  • Clear progression path to a full-time role after a successful probation

Pay: ₹15,000.00 per month

Benefits:

  • Flexible schedule
  • Work from home

Experience:

  • accounts payable, bookkeeping or finance administration: 2 years (Required)
  • Excel / Google Sheets: 2 years (Required)

Language:

  • English (Required)

Work Location: Remote

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