Accounts Payable Assistant (Thrissur)
Position Summary The Accounts Payable Assistant supports the accounting department by managing vendor invoice processing, ensuring timely payments, maintaining accurate records, and helping uphold solid vendor relationships. Key Responsibilities - Invoice Processing: - Receive, verify, and enter vendor invoices into the accounting system. - Match invoices with purchase orders and delivery receipts for accuracy. - Payment Processing: - Prepare payment vouchers and assist with scheduling vendor payments. - Help manage bank transfers, checks, or other payment methods. - Vendor Reconciliation: - Reconcile vendor statements to invoices and payment records. - Investigate and resolve discrepancies or billing errors in coordination with vendors and internal teams. - Record Maintenance: - Organize and maintain physical and electronic records of invoices, payment proofs, and related correspondence. - Ensure documentation is audit-ready and accessible. - Reporting Support: - Assist with month-end closing by preparing summaries of outstanding and paid invoices. - Support audits or reviews by supplying relevant payment documentation. - Compliance & Coordination: - Support timely TDS deductions and ensure adherence to tax requirements. - Collaborate with the GST & TDS Executive, Finance Manager, and other teams for streamlined processes and compliance. Qualifications - Bachelors degree in Commerce, Finance, Business Administration, or similar. - 1-3 years of relevant experience, preferably in the hospitality or resort sector. - Hands-on experience with accounting software (e.g., Tally, SAP, Zoho Books). - Proficiency in MS Excel for invoice tracking and reporting. - Strong attention to detail and numeracy. - Effective communication skillsboth written and verbal. - Ability to maintain confidentiality and uphold ethical accounting practices. - Comfortable working within a Thrissur-based hospitality accounting team; familiarity with Keralas business practices and regulations .
